How to Create a Bookkeeping Spreadsheet in Excel in 10 Minutes?

A proper recording of the financial transactions is very important for any of the businesses. This recording of the financial transactions in proper accounting books is bookkeeping. These transactions are systematically recorded which helps to understand the financial status of the organization. The bookkeeping for small business is very important which makes them financially disciplined. Spreadsheets are used to systematically record all the business activities. Many accountants are eager to find how to do bookkeeping with excel? Well, it is not a complex thing to do, using few steps you can do it easily. You can do simple bookkeeping spreadsheet to get the desired efficiency in the bookkeeping.

How to do bookkeeping with excel quickly?

You can do simple bookkeeping in a spreadsheet, as quickly as possible within just 10 minutes, which can help you get the task done sooner.

Here are simple steps to get the bookkeeping done in excel:

1. Open Microsoft Excel.
2. Create a new blank workbook by clicking on “File” and then “New Workbook.”
3. Rename the first sheet by double-clicking on the tab at the bottom and entering a suitable name, such as “Bookkeeping.”
4. Determine the columns you need for your bookkeeping records, such as “Date,” “Description,” “Category,” “Income,” and “Expense.”
5. Enter the column headers in the first row, starting from cell A1 and moving across the row.
6. Begin entering your bookkeeping data in the appropriate cells, starting from the second row.
7. Format the cells as needed. For example, you may want to use a specific currency format for the income and expense columns.
8. Use formulas to calculate totals, such as summing up the income and expense columns or calculating the net profit/loss.
9. Consider applying conditional formatting to highlight specific cells or values based on certain criteria.
10. Save your spreadsheet by clicking on “File” and then “Save.” Choose a location on your computer to save the file and provide a suitable name.
11. Periodically back up your bookkeeping spreadsheet to avoid data loss.

Remember to customize the spreadsheet based on your specific bookkeeping needs and adjust the steps accordingly.

What are the benefits of simple bookkeeping in a spreadsheet?

Here are some important benefits of doing excel bookkeeping for small businesses:

1. Cost-effective

Excel is a widely available and affordable software, making it a cost-effective option for small businesses or individuals who want to handle their bookkeeping without investing in specialized accounting software.

2. Flexibility

Excel provides a high level of flexibility, allowing users to customize their bookkeeping spreadsheets according to their specific needs. You can create and modify formulas, set up data validation rules, and design custom reports to suit your business requirements.

3. Ease of use

Excel has a user-friendly interface and intuitive features, making it accessible to users with varying levels of technical expertise. It offers familiar spreadsheet functionality such as data entry, calculations, sorting, and filtering, making it relatively easy to learn and navigate.

4. Integration

Excel can be integrated with other software or systems. For example, you can import data from other accounting software, bank statements, or point-of-sale systems into Excel for further analysis or reconciliation.

These are some spreadsheet bookkeeping for small businesses to bring efficiency.

If you are looking to outsource the bookkeeping for small business using excel then Meru Accounting is a better choice. They have expertise in doing bookkeeping with excel software. They have worked for businesses for bookkeeping with excel. Meru Accounting is a well-known accounting service-providing agency across the globe.